PDI Perspective Q&A Series: Availability of Essential Medical Supplies

Author: Marc-Oliver Wright, MT(ASCP), MS, CIC, FAPIC

We recently engaged members of our Clinical Affairs Team for support in answering frequently asked questions around the flood of information coming in around COVID-19 pandemic. Here are some Q&As around availability of essential medical supplies.

The pandemic of SARS-CoV-2 has upended healthcare delivery in unprecedented ways. Availability of essential medical supplies have come up short as a result of increased demand, manufacturing delays, international trade/shipping delays and lack or shortages of raw materials.

This is especially true of personal protective equipment such as medical respirators, but hospital-grade disinfectants are not immune from these concerns.¹ Disinfectants are further complicated by the newness of the virus, necessitating EPA’s recommended List N: Disinfectants for Use Against SARS-CoV-2, which in turn leads to increased demand for select disinfectant products. ²

Q: How can healthcare facilities better monitor their supplies of hospital-grade disinfectants during times of manufacturing delays and shortages?

A: In order to mitigate supply shortages, it is essential that facilities know, understand and continuously track stock. Often, supply chain management may have existing resources to assist. However, if this is not the case, there is an alternate option.

In April 2020, National Institute for Occupational Safety and Health (NIOSH) and the CDC released a no-cost PPE Burn Rate Calculator application for desktop and mobile devices on Apple® and Android platforms. Despite the name and default settings, the user can create additional categories beyond gown, gloves and respirators (e.g. List N disinfectant wipe, List N disinfectant spray, non-List N disinfectant wipe) in order to similarly track and trend utilization by patient volume. After only two days of data points, the program can estimate when the supply of disinfectant(s) will run out and continues to update as additional data points (days) are entered. Users can use this information to optimize ordering as well as determine whether conservation efforts are successfully impactful (burn rate goes down). CLICK HERE to see a sample

Q: What can healthcare facilities do when their supply of hospital-grade disinfectants is dwindling and their next shipment is not expected in time to meet needs?

A: Conservation of products should be considered during this time. Conserving disinfectants can be achieved through several strategies. Dedicating otherwise non-dedicated patient care equipment (assist devices, glucometers, wireless tablets) to suspected or confirmed COVID-19 case patient rooms reduces the need to disinfect between each use to patient discharge/transfer.

If an organization’s supply includes List N and non-List N disinfectants, allocate the List N products according to need.  While confirmed or suspected COVID-19 cases are the obvious highest risk/need, intake/assessment areas such as Urgent Care Clinics and Emergency Departments should also be considered high risk, while elective procedure areas with pre-admission screening/testing and case delay of suspect or known positives may be considered lower risk. Ideally, each patient care area should be assessed for risk and List N disinfectants allocated according to need and product availability in the context of area specific utilization/burn rate.

Q: During time of crisis and a facility no longer has their disinfectant product available, what mitigation strategies should be deployed?

A: Mitigation strategies can range from inconvenient to high risk from a safety and/or regulatory perspective.

Facilities may seek out or be offered alternative products than they customarily utilize. Product conversions can be challenging under ideal conditions-yet alone during a pandemic. Facilities undergoing such conversion(s) should make certain that their employees are well informed of the following:

• List-N status or appropriateness of use with suspected or confirmed COVID-19 cases
• Contact/Wet/Kill time(s)
• Specific compatibility or safe handling instructions

If the facility is unable to secure any List-N disinfectants and they screen or treat confirmed or suspect COVID-19 patients, facilities should communicate with local and/or state public health agencies who may be able to assist in procurement.